EA to GM and Office Manager

We are Octapharma:

We are about transforming health care for people living with rare diseases. We do this by implementing bold changes in a conservative industry. Our customers want big-picture change too, so they rely on us to address this opportunity from all sides with business and operational insights, generate clinical data and real-world evidence, harness the power of data, and digital leadership. It’s our job to help clients make major leaps forward in transforming care for our patients. How do we do it? We set aligned goals with our customers and do everything in our power to achieve better outcomes for our patients and help deliver patient-centred care. And customers have come to rely on us for getting the job done with great flexibility in demanding circumstances.

You are:

• An intuitive individual who anticipates and acts, instead of awaiting directions to respond.

• Dynamic in how you plan work, delivering results with a high degree of attention to detail.

• Someone who empathizes with others and solves problems by keeping things simple.

• Accountable for outcomes and do not measure yourself by task completion.

• A team-oriented individual, cultivating productive working relationships.

• Resourceful, with a “can-do” attitude who exhibits sound judgment with an ability to set priorities and make decisions.

• Experienced working with C-suite executives and external vendor partners.

The work:

In this high-visibility position of trust, you will support our GM in his day-to-day activities and coordinate key aspects of various projects.

You will be mentored, coached, and empowered to learn by doing. You will have the autonomy needed to be successful and experience diversity in your role, from handling day-to-day administrative tasks to creation and implementation of projects.

Key Responsibilities:

• Prepare GMs internal and external meeting briefs

• Provide quality control of materials prepared by internal teams for GM approval

• Manage GMs in office schedule, coordination of meetings, off site meetings and town halls

• Manage all internal and external meeting scheduling and agenda of the GM

• Coordinate GMs business travel and handle expense reports as per finance guidelines

• Act as a liaison between GMs office and various departments within the company and key

• client organizations.

• Maintain internal company documentation, including legal contracts.

• Accountable for the upkeep of the Head office facility, consistent with our policies.

• Lead special projects for the GM and support the extended team for execution.

• Lead contact for local IT and infrastructure performance in coordination with global IT team

You’ll need:

• Bachelor’s degree in Life sciences or Arts and Language

• Three to five years’ prior experience in supporting senior executives in global companies

• Excellent computer skills, including proficiency in Microsoft Office suite of products

• Exceptional writing, editing, and proofreading skills in English and French.

• Excellent organization and project management skills

• To excel at communicating ideas and plans (in person and in writing)

Bonus points if:

• You are good at contract negotiations and extract value for the company

• You have the aptitude to plan unique events and creating experiences

• Have a background in travel/hospitality and customer service.

We also welcome qualified professionals who are re-entering the work force and are seeking a part time (3 days a week) role. We thank all applicants for their interest; however, only those selected for an interview following a thorough screening process will be contacted. As we do not use automated tools to review applications, we encourage you to include an authentic cover letter- in your own words- explaining why this role interests you.

Ready to apply? Please send your applications to careers.canada@octapharma.com with EA and Office Manager in subject.